RFP Pilot Sites: New Tools for Settlement-Sponsorship Teamwork

Deadline date: 
Wednesday, December 11, 2019 - 12:00pm
Fixed date
RFP status: 


The Ontario Council of Agencies Serving Immigrants - OCASI invites qualified organizations to submit a proposal for a contract to implement a pilot project as part of the Allies for Refugee Integration: New Tools for Settlement-Sponsorship Teamwork Project.

We are seeking organizations working in Ontario who have experience serving privately sponsored refugees to apply to implement one of two pilot projects described below. Detailed pilot descriptions are found at the end of this RFP.

Organization Profiles

OCASI was formed in 1978 to act as a collective voice for immigrant serving agencies and to coordinate responses to shared needs and concerns.  Its membership is comprised of more than 220 community-based organizations in the province of Ontario. https://ocasi.org/

Refugee 613 is an agile and innovative communications hub in Ottawa that informs, connects and inspires people to welcome refugees and build strong communities. https://www.refugee613.ca/

Allies for Refugee Integration Project Overview

Allies for Refugee Integration project is a three-year project funded by IRCC under the Settlement Program Service Delivery Improvements (SDI) funding stream. ARI aims to improve settlement outcomes of privately sponsored refugees by increasing and strengthening collaboration between settlement service providers and refugee sponsorship groups in Ontario. We believe that settlement service delivery can be improved with the help of innovative interventions and tools that will build mutual trust between service providers and refugee sponsors, increase proactive engagement with local service providers and enable service providers and refugee sponsors to work more seamlessly together.

With a focus on driving innovation, this project aims to identify, develop and test innovative tools for collaboration and teamwork. Led by OCASI in close partnership with Refugee 613, the project engages service providers, sponsors, formerly sponsored refugees and other stakeholders to ensure their voices shape the problem definition and design of solutions.

To learn more about the project, including our research report which gave rise to the development of this pilot idea, visit: https://ocasi.org/allies-refugee-integration

Now in its second year, Allies for Refugee Integration has completed extensive research and collaborative design phases to identify best practices and develop pilot prototypes.

As part of the next phase of our project, we’re looking for partners to implement these pilot ideas in collaboration with our project team. The pilots are to run between January and December 2020, with lessons learned and tools recommended for implementation by March 2021.


  • RFP issued - Wednesday November 20, 2019
  • Submissions Due - Friday December 6, 2019
  • Partnership agreement signed (including an agreed upon work plan, budget, communications and evaluation plan) - January, 2020
  • Implementation begins - January 2020
  • Pilot and evaluation completed - December 2020

To apply

Please submit your RFP application which includes the following:

Organizational information:

  1. Which pilot your organization is applying to implement
  2. Organization details, including main contact person with signing authority, and your location
  3. 2018 Annual Report of your organization

Attach to your application:

  1. Proposed overview of work plan and activities
  2. Proposed high level budget

Briefly (150-250 words) answer the following questions:

  • What is your organization’s mission and how does this pilot contribute and fit within your organization’s mandate?
  • Given the qualifications for this pilot, please give an example of programs you run that are similar or would make you qualified to run this pilot.
  • In your understanding of the pilot you’d like to implement, what are the challenges in implementing this pilot and how would you address them?

Please submit your RFP application by Friday December 11, 2019 at 12:00pm EST to:

OCASI Hiring Committee – Allies in Refugee Integration Implementing Pilot Partner

E-mail: gethired@ocasi.org

Please put the following in the subject line: Allies for Refugee Integration Project Implementing Pilot Partner

Thank you to all applicants however only short-listed individuals/organizations will be contacted.

If you have any questions about ARI or the pilots, please contact:

Michelle Ball
Project Coordinator, Allies for Refugee Integration
Ontario Council of Agencies Serving Immigrants
Sally Dimachki
Manager, Programs and Community Engagement
Refugee 613