RFP Infrastructure Architect for the Strategic Review of our Techology Infrastructure

Deadline date: 
Thursday, March 8, 2018 - 5:00pm
Fixed date
RFP status: 

Organization Profile

OCASI - Ontario Council of Agencies Serving Immigrants was formed in 1978 to act as a collective voice for immigrant serving agencies and to coordinate responses to shared needs and concerns. Its membership is comprised of more than 220 community-based organizations in the province of Ontario. OCASI asserts the right of all persons to participate fully and equitably in the social, cultural, political, and economic life in Ontario.

OCASI invites qualified individuals/organizations to submit a proposal for a contract to conduct a strategic review of its technology infrastructure.

Project Overview

OCASI is celebrating its 40th anniversary this year. Over the course of this time, there has been monumental change, growth and evolution in the settlement sector and in the landscape of our province and nation. The ways in which OCASI acts as a collective voice for its agencies and thereby indirectly for immigrants and refugees has likewise transformed. OCASI utilizes technology as the enabler for this voice, maintaining a number of websites.

The main ones as follows: www.ocasi.org, https://settlement.org, https://etablissement.org/, www.newyouth.ca, http://www.nouveauxjeunes.ca/, https://www.settlementatwork.org, https://www.secteurestablissement.org, www.welcomeontario.ca, and http://www.accueilontario.ca. In addition, OCASI has project websites such as OrgWise (http://www.orgwise.ca) and PSI (http://positivespaces.ca). As well, OCASI has other websites that are not ours, but are hosted with us. The different websites are hosted at Siteground, Cogeco and Tenzing.  

OCASI has a strong social media presence on Facebook and Twitter. In addition, OCASI has its in-house designed CRM application that has been specifically developed on the basis of the needs of the settlement sector. OCASI provides a variety of training options via in-house developed E-Learning Courses and webinars. OCASI also serves as the host for tools for partner agencies and has back-end systems for administration and finance. In addition to day-to-day operations, OCASI is embarking on the blueprint for and implementation of a bilingual online National CoP and potentially other strategic and innovative projects in collaboration with our funders and agencies.

OCASI will undertake a strategic review of its technology infrastructure that comprehends all areas of OCASI’s enterprise architecture: infrastructure and applications, tools, data/information and business. The assessment will also consider technological developments and trends such as migration to the cloud. TOGAF® 9 (The Open Group Architecture Framework) shall govern the assessment activities and key deliverables including the Architecture Vision and Roadmap.

Project Objectives

The main objectives of the project are:

  • Conduct an assessment of OCASI’s technology infrastructure.
  • Document all components of OCASI’s technology infrastructure.
  • Capture OCASI’s vision.
  • Devise and document the roadmap for the future.
  • Provide technology recommendations based on the current assessment and vision.

Key Deliverables

At a minimum, the following deliverables must be tendered:

  • Statement of Work
  • Architecture Definition Document
  • Architecture Vision
  • Architecture Roadmap
  • Business Principles, Business Goals & Business Drivers
  • Architecture Principles

Note: TOGAF® 9 (The Open Group Architecture Framework) should govern the project activities and the development of the corresponding deliverables.


  • TOGAF® certification, TOGAF® 9 preferred 
  • Experience with a broad range of technologies
  • Experience with CRM applications
  • Experience with hosted environments
  • Experience with conducting technology assessments
  • Experience building enterprise architecture roadmaps
  • Ability to provide technical solutions, determine overall design direction, and provide technology alternatives and recommendations
  • Experience designing complex infrastructure solutions
  • Strong interviewing skills and analytical and problem-solving capabilities
  • Strong oral and written communication skills and the ability to communicate effectively with business and technical stakeholders
  • Excellent organizational and time-management skills and attention to detail

How to apply:

Your proposal must be submitted in writing via email to RFP@ocasi.org on or before Thursday, March 8, 2018 at 5:00 p.m. EST.

Proposals should not exceed eight (8) pages and must include:

  • A summary of the proposed process for the review
  • A detailed project schedule outlining activities, deliverables, and dates
  • A complete and detailed budget summary
  • Applicant’s resume outlining relevant qualifications and experience
  • A statement of understanding of issues of confidentiality as applied to this project and disclosure concerning any real or perceived or potential conflicts of interest


The individual/organization will be engaged as an independent contractor through a fixed price contract. The total budget for this engagement is not to exceed $19,000 + HST. Out-of-pocket expenses will be approved when warranted and receipted.


Questions regarding this RFP should be submitted in writing via email to Karen Scott, Senior Manager, IT & New Media at kscott@ocasi.org.