Request for Proposals Evaluation Consultant

Deadline date: 
Friday, December 21, 2018 - 5:00pm
Fixed date
RFP status: 

OCASI invites qualified individuals/organizations to submit a proposal for a contract to carry out an evaluation of the Allies in Refugee Integration: New Tools for Settlement-Sponsorship Teamwork Project.

Organization Profile

OCASI was formed in 1978 to act as a collective voice for immigrant serving agencies and to coordinate responses to shared needs and concerns.  Its membership is comprised of more than 220 community-based organizations in the province of Ontario.  OCASI asserts the right of all persons to participate fully and equitably in the social, cultural, political and economic life of Ontario.

Project Overview

The Allies in Refugee Integration project is a three-year project funded by IRCC under the Settlement Program Service Delivery Improvements (SDI) funding stream. The SDI funding encourages innovation through experimentation by allocating funds to activities that test new approaches to service delivery in an effort to increase the efficiency and effectiveness of settlement programs. Specifically, IRCC is seeking information on the effectiveness of settlement services, as well as evidence-based methods for improving service delivery. They recognize the value of implementing projects that generate best practices, identify lessons learned, and encourage service improvements that can be applied across the sector by various stakeholders, with a primary focus on settlement program clients.

The Allies in Refugee Integration project aims to improve settlement outcomes of privately sponsored refugees by increasing and strengthening collaboration between settlement service providers and refugee sponsorship groups in Ontario. We believe that settlement service delivery can be improved with the help of innovative interventions and tools that will build mutual trust between service providers and refugee sponsors, increase proactive engagement with local service providers and enable service providers and refugee sponsors to work more seamlessly together. With a focus on driving innovation, this project aims to identify, develop and test innovative tools for collaboration and teamwork. Led by OCASI in close partnership with Refugee 613, the project engages service providers, sponsors, formerly sponsored refugees and other stakeholders to ensure their voices shape the problem definition and design of solutions.


The scope of work requires an evaluator/team of evaluators with proven research and evaluation experience to develop and carry out a comprehensive evaluation of the project.

Project Evaluation

The project moves through three phases: 1) identification of promising practices and gaps/challenges in settlement-sponsor collaboration through research, 2) development of ideas to address challenges in collaboration through collaborative multi-stakeholder design workshops, and 3) testing of shortlisted ideas through tool development and pilots. Knowledge dissemination and sharing of lessons learned are also key components of the project.

The responsibility of the Consultant will be to develop and implement an evaluation framework and data collection methods to document lessons learned from the all phases of the project and obtain accurate project performance data for main project activities.

Since the project proposes to create new tools to fostering teamwork, they must be evaluated in terms of their ability to meet participant needs, feasibility of implementation in real-world settings and proven ability to achieve outcomes in a cost-effective manner. The evaluation will also establish an evidence base for scalability and replication.

The evaluation project will collect and evaluate data on the proposed project outcomes:

  • Shared understanding of existing settlement-sponsor collaboration/teamwork and gaps
  • Improved understanding of roles and responsibilities of service providers and sponsors
  • Strengthened networks and relationships as result of project participation
  • A set of tested innovative tools for settlement-sponsor collaboration/teamwork that are recommended for implementation to funders
  • Knowledge is mobilized and shared with funders, stakeholders and the general public
  • Project serves as a resource/template for other provinces where service providers and sponsors may be facing similar challenges in their work

The Evaluator will also develop and deliver semi-annual lessons learned reports and final evaluation report for the project that will form part of final deliverables to the project funder.


Work must be completed (final report submitted and accepted) no later than February 26, 2021.

  • Design evaluation framework: January 25, 2019
  • Submit semi-annual lessons-learned reports (March 2019, September 2019, March 2020, September 2020)
  • Final evaluation report: February 26, 2021


Proposals should not exceed 5 pages and must include:

  • A summary of the proposed process for project evaluation
  • A detailed work plan outlining the evaluation activities to be completed and a schedule for reports and deliverables according to timelines
  • A complete and detailed budget summary
  • A CV,  outline of relevant qualifications and experience, references, and samples of similar work
  • A statement of how the consultant understands issues of confidentiality as applied to this project and disclosure concerning any real or perceived or potential conflicts of interest


Total budget will not exceed $20,000 including HST, travel costs and incidentals.

Qualifications Required

  • Proven track record of conducting projects of a similar scope
  • Extensive experience related to applied research with community-based initiatives and/or government-funded projects
  • Proven experience in community-based evaluation projects that incorporate both quantitative and qualitative research methodologies
  • Strong knowledge of immigrant, refugee serving organizations in Ontario
  • Strong knowledge and understanding of the refugee sponsorship program and equity and access issues pertaining to refugees and other newcomers
  • Excellent written and verbal communication, including strong report writing and presentation skills
  • Demonstrated experience in integrating anti-oppression into social campaigns, policies and practices

Please submit your applications by December 21, 2018 at 5:00 p.m.

OCASI Hiring Committee – Allies in Refugee Integration Project Evaluation


Please put the following in the subject line: Allies in Refugee Integration Project Evaluation Consultant RFP

Thank you to all applicants however only short-listed individuals/organizations will be contacted.