Ref 613 - Project Coordinator

Job city: 
Job region: 
Eastern Ontario
Application Deadline: 
Sunday, April 12, 2020 - 5:00pm
Job terms: 
Full-time contract

About OCISO:

OCISO supports immigrants through the journey of making Canada their home by providing creative and responsive programs that are culturally and linguistically appropriate, by building community through mutual respect and partnerships, and by fostering healthy and inclusive spaces for open dialogue and healing

About Refugee 613

Refugee 613 is a project created by a grassroots network of citizens, settlement agencies, sponsorship groups and community partners. We provide our partners and the public with information, connection and inspiration to foster community welcome and integration of refugees. A non-partisan coalition project, Refugee 613 is hosted by OCISO, which provides our legal, finance and administrative support.

Project Overview

The Project Coordinator will be supporting the delivery of Allies for Refugee Integration (ARI), a province-wide project in collaboration with the lead agency, the Ontario Council of Agencies Serving Immigrants (OCASI). The Coordinator will also implement Refugee 613’s local services for private sponsors of refugees, providing information and referrals, convening stakeholders and organizing training and knowledge exchange opportunities.

The Allies in Refugee Integration: New Tools for Settlement-Sponsorship Teamwork Project aims to identify, develop and test innovative tools that strengthen collaboration between settlement service providers and refugee sponsorship groups in Ontario, and ultimately improve settlement outcomes of privately sponsored refugees. Launched in 2018, the project is divided into 3 phases: research, design and evaluation. In Phase 1, the project team conducted an environmental scan to establish a picture of the current situation and an evidence base. In Phase 2, we developed agreement on the problem definition and generated solutions through co-design workshops with key stakeholders. The Refugee 613 Project Coordinator will be working closely with the ARI Project Coordinator at OCASI to implement Phase 3 of the project, pilot-testing and evaluating selected tools for effectiveness, feasibility and impact on refugee settlement.

Position Summary

The Project Coordinator is responsible for the delivery of Refugee 613’s private refugee sponsorship activities. This includes ARI project management, partner and stakeholder support and administrative tasks, as well as local outreach, support and event planning.

Reports to: Director, Refugee 613


  • Collaborate with the OCASI Project Coordinator to deliver Allies for Refugee Integration activities including pilot site coordination, knowledge dissemination, monitoring and evaluation, oversight and funder reporting
  • Develop and implement day-to-day activities of detailed project workplan(s)
  • Respond to public and stakeholder inquiries with referrals and problem-solving
  • Maintain excellent working relationships and a customer-service approach to the general public, partners, funders, and community groups
  • Coordinate event planning and logistics of training and other activities
  • Coordinate Refugee 613 and ARI project administrative and financial tasks as required
  • Collaborate with Refugee 613 colleagues in meetings, committees and work as requested by the Director
  • Represent Refugee 613 to the highest standard with partners, the public and external stakeholders
  • Demonstrate a commitment to OCISO’s culture of respect and the anti-racism/anti oppression policy within the work environment and in the community



  • Post-secondary or graduate degree in the social sciences or humanities, information studies/library studies or journalism, or equivalent professional experience
  • Demonstrated two or more years of direct experience with project management, including program planning, developing work plans, priority setting, tracking of expenses, writing reports to funders, and evaluation
  • Excellent office management, event planning and communications skills
  • Strong interpersonal, organizational and time-management skills
  • Experience with stakeholder engagement and support
  • Excellent verbal and written knowledge of English and French (Other languages are key assets)
  • Able to work occasional evenings and weekends, and for limited travel within Ontario
  • Strong work ethic and ability to multi-task and work independently
  • Experience in working with people from diverse cultural backgrounds


  • Experience working in a non-profit or community-based agency, preferably in the settlement and/or private refugee sponsorship sector.
  • Ability to thrive in an open-space environment with a small, mission-driven team

Term: Full-time Contract (April 2020 - March 2021)
Salary & Benefits: $52,000 – $54,000 annually. Comprehensive benefits plan including health, dental, an RRSP plan and a generous leave entitlement.
Application Deadline: April 12, 2020 by 5:00 p.m.

How to apply:

Please send a cover letter and resume in the following format to:

Halimah Shaw, H.R. Administrator


Fax: 613-288-2674

  • A cover letter, with the following file name: Name_ProjectCoordinator_CoverLetter
  • A resume with the following file name: Name_ ProjectCoordinator_Resume

Additional instructions (applications that do not follow these instructions will not be considered):

  • In your cover letter, please summarize in 250 words or less how you meet the Essential Qualifications, listed above. Specifically, please highlight project management, office management and stakeholder relations experience. Do not summarize your work history in your cover letter.

OCISO encourage applications from qualified people of all backgrounds, including women, members of visible minorities, Aboriginal peoples, and persons with disabilities.

OCISO is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, OCISO will endeavor to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify the HR Administrator upon scheduling your interview.

Thank you to all applicants for applying; however only those considered for an interview will be contacted. No telephone inquiries please.