Director of Finance

Job city: 
Peel region
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, December 11, 2020 - 10:00am
Job terms: 
Part-time contract


Malton Neighbourhood Services is a non-profit charitable organization which has provided settlement and community support services since 1975. Eligible candidates are invited to apply for the Director of Finance position. The ideal candidate is someone who is passionate about bringing high standards of performance in an efficient manner to support the work of the agency. The successful candidate understands the non-profit sector and is effective at managing multiple priorities while maintaining professionalism.

Position Summary:

The Director of Finance contributes to the overall success of the organization by effectively managing all financial tasks for the organization while also leading a team. Reporting into the Executive Director, the Director of Finance is responsible for full cycle financial accounting and reporting, budget preparation, project management and strategic planning.


  • Develop and maintain monthly accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
  • Ongoing development, review, implementation and management of internal control processes and procedures to minimize risks to the organization
  • Ensure that all statutory requirements of the organization are met
  • Prepare all supporting information for the annual audit and liaise with internal and external stakeholders
  • Develop and maintain systems and procedures to document and maintain complete and accurate supporting information for all financial transactions
  • Develop and maintain financial accounting systems including cash management, accounts payable, accounts receivable, credit control, and petty cash
  • Reconcile bank accounts
  • Review monthly results and implement monthly variance reporting at the Program Delivery level
  • Manage the cash flow and prepare cash flow forecasts in accordance with internal policies and funding agreements
  • Oversee the bookkeeping and administrative function including maintenance of the general ledger, accounts payable, accounts receivable, payroll, property/facility management and provision of equipment
  • Ensure financial information is secure and stored in compliance with current legislation
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
  • Process and submit statutory and benefits remittances on time
  • Establish guidelines for budget and forecast preparation
  • Prepare the annual budget in consultation with Program Delivery Manager and the Executive Director
  • Maintain financial records for each project in a manner that facilitates management reports and meets the requirements of funding agreements
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
  • Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Negotiate with Bank for lines of credit or other financial services as required and appropriate subject to the approval of the Executive Director
  • Oversee the management of all leases, contracts and other financial commitments
  • Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness


  • Required University Degree from a recognized institution in Accounting, Commerce, or Business Management/Administration
  • Required Chartered Accountant registered to practice in the Province of Ontario
  • Minimum 7 years of progressive financial responsibility
  • Demonstrated experience and understanding of GAAP. Knowledge of generally accepted accounting principles as well as federal and provincial legislation affecting charities
  • Demonstrated work experience in the non profit sector
  • Proficiency in Sage 50 and Microsoft Suite of programs including Excel, Outlook and Word
  • Strong ethical behaviour and business practices
  • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization
  • Effective communication thorough and timely manner using appropriate and effective communication tools and techniques
  • Must have access to a vehicle with a clean driving record
  • May be required to work some overtime hours to attend meetings of the Board and during specific periods of the accounting cycle such as the Annual Audit.

Position Type: Full time (35 hours /week)
Location: Peel Region

How to apply:

Please submit your resume and cover letter by December 11, 2020 to:

The Hiring Committee


Upon hire, the candidate must provide a police record check (Vulnerable Sector Screening). We thank all interested applicants; however, only those selected for an interview will be contacted.

Malton Neighbourhood Services is committed to providing accommodations throughout the recruitment process. If you require accommodation, please notify us and we will work with you to meet your needs

Thank you to all those who respond to this posting. Only those selected for further screening will be contacted. No telephone call inquiries.