Administrative Assistant / Receptionist

Job city: 
Scarborough
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, January 27, 2023 - 11:45pm
Job terms: 
Full-time contract

Summary

Administrative Assistant / Receptionist
(Full-time, Contract, February 1st- March 31, 2023)

CCS is a settlement agency providing a range of services to immigrants and refugees regardless of race, religion or status. CCS is seeking a part-time (16.5 hours/week) to provide administrative support in accordance with established policies and guidelines.

DUTIES & RESPONSIBILITIES

· Provide professional telephone and reception services in office locations
· Screen service/information requests, provide general information and appropriate referrals
· Schedule and book client appointments with staff
· Manage and organize reception area including clients’ computers, public information boards and the employment resource rooms
· Manage the meeting room and computer booking systems, and ensure meeting rooms are kept clean and tidy at all times.
· Provide administrative support to staff on a scheduled and ad hoc basis
· Collect, tabulate, prepare and update reports and records as required
· Develop and maintain computer and paper filing systems, including input of service data
· Maintain the CCS general email account and respond to general email enquiries
· Receive, open and distribute correspondence
· Ensure phones, copiers, fax and computer equipment are fully operational
· Provide backup support and coverage for other administrative team members as required
· Other duties as required

QUALIFICATIONS:

· College diploma in clerical administration or the equivalent in training and experience
· Excellent oral and written English skills, second language is an asset
· Excellent computer skills in Microsoft Office
· Excellent communication, interpersonal, organizational and time management skills
· Proven ability to maintain confidential information and records
· Knowledge of community resources and services
· Knowledge, understanding and sensitivity to issues affecting immigrant and refugee communities
· Demonstrated cross-cultural communication skills
· Self-directed, self-motivated and able to work independently and as part of a team
· Ability to work flexible hours, including evenings
· A clear Police Reference Check is mandatory

Location: Mississauga, ON
Compensation: $22.22 - $23.44 (based on experience)
Hours of work: 16.5 hours per week, including evenings, weekends and occasional overtime as required.

How to apply: 

How to apply: Please refer to CCS job portal on: https://ccs.sutihr.com/jobs requisition code P361 no later than January 27, 2023
‘’ Vaccination remains the most effective tool to reduce the risk of COVID 19. CCS is committed to ensuring the health and safety of our employees in the workplace, and therefore CCS requires all employees to provide proof of vaccination OR to submit to regular, frequent antigen testing at the expense of the employee.’’
CCS is an equal opportunity employer. We welcome applications from all qualified candidates.
Only candidates selected for an interview will be contacted. No phone calls, please.

Contact: 
hkandiah@ccscan.ca
Preferred contact method: 
Email
Email: 
hkandiah@ccscan.ca